Expo Information
Please find below further details about the 2022 AAGE Conference Expo.
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What other exhibitors are doing
To help you plan your expo participation and avoid duplication, please click here to find a list of all exhibitors and their expo themes, services/giveaways and prizes.
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Location
The Crown Conference Centre Exhibition Hall will be utilised for the 2022 AAGE Conference Expo.
Floorplan and table location
These are determined by the AAGE based on level of sponsorship and venue requirements. Exhibitors will be provided with a copy of the floorplan with their stand number at least two weeks prior to the event. Exhibitors will then be escorted to their allocated table upon arrival on Wednesday 26th October and offered assistance to set up.
Duration
Wednesday 26th October, 11.30am - 3.45pm and Thursday 27th October, 7.30am - 3.45pm. The expo is not open on Friday 28th October. Final times will be provided to exhibitors closer to the event.
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The expo is only operational during breakfast, morning tea, lunch and afternoon tea.
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Bump in/Bump out
Bump in - 8.00am - 11.00am on Wednesday 26th October
Bump out - by 5.30pm on Thursday 27th October
If you are planning to have a custom stand built, this must approved by the AAGE and Crown in advance. Please note that any building must take place prior to exhibitors accessing the site for OH&S reasons. Please advise who the stand builders will be along with their contact details.
After exhibition close, please have all boxes and banners packed and clearly labelled including completed courier documents attached. Please ensure that NO items are left behind.
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Deliveries
In order for the venue to plan the quantity of deliveries coming in for the conference, please advise what deliveries (i.e. boxes/equipment) have been planned for your stand.
The venue will accept deliveries from Tuesday 25th October.
Delivery labels for expo items are downloadable here. Please ensure that all deliveries are clearly labelled with this delivery label.
Table/Space dimensions
Each expo space is 2000mm (L) x 1500mm (D).
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Exact table dimensions are 1800mm (L) x 450mm (D).
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Please note that Diamond, Platinum and Gold sponsors are provided with a double sized space.
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What is provided by the venue/AAGE
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1 x trestle table if requested (double spaces are provided with two tables if requested, placed together, end-on-end)
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Brown tablecloth
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2 x chairs if requested
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Access to power
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Internet access
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What is provided by exhibitors
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Display materials
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Signage
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Any other AV requirements
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Staff to manage your stand
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Internet access
Wi-Fi will be available for exhibitor use.
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Furniture & AV requirements
The expo area is being coordinated by Encore. Exhibitors are welcome to email our contact Briana Dean at briana.dean@encore-anzpac.com to book additional furniture or AV for their stand. Exhibitors are responsible for the costs associated with any furniture or AV equipment that they hire. Alternatively, exhibitors are free to utilise a company of their own choosing to hire additional furniture and AV equipment. All exhibitors engaging a third party must provide all details (name, contact details and what is being delivered) as ALL contractors must undergo Crown's OH&S online training and be issued with a contractor pass.
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Bringing electrical equipment onsite
Please be aware that all electrical equipment brought onsite to be used on exhibitor booths must be tagged and tested, including laptops. Further information can be found from Crown here. Please let us know what electrical equipment you are planning to bring as you may be required to complete a contractor induction depending on the set up.
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Bringing food and drink onsite
Exhibitors must notify the AAGE in advance if they wish to bring external food or beverages into the venue as this must be approved by the venue in advance.
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Collect the stamps/passport game for delegates
We will be running a Stamp Collection Competition once again this year during the expo. Our aim for this activity is to maximise your opportunity to engage with delegates and add some fun to the mix. This activity involves the following:
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Each exhibitor will be provided with a self-inking stamp
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Upon registration, each delegate will be given a card with a grid of squares, containing the names of each exhibitor
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Delegates will be encouraged to visit each exhibitor during the expo, with the aim of having all the squares in the grid stamped
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Upon completion of the required number of stamps, delegates will be eligible to enter our major prize draw, which will run separately on both expo days (offering each delegate two chances to play and win!)
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The stamp card will also allow each delegate to cast their vote for the Award for Most Popular Exhibitor.
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Award for Most Popular Exhibitor
We encourage you to put additional effort into your expo stand so that your organisation can be in the running to win this year's 'Award for Most Popular Exhibitor'. This Award will be determined by delegate votes during the expo and presented at the annual AAGE Gala Dinner, to be held on the evening of Thursday 27th October at the Palladium at Crown
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Competitions/Prizes
We encourage sponsors and exhibitors to run a business card/lucky draw competition to maximise delegate interaction. You will be provided with a bowl with which to accept business cards and we are happy to assist by announcing the winner/s in our main room during the course of the conference. Please provide us with details about your prize/s.
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Some points to remember:
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If you are hoping to offer an exclusive prize, please advise Samantha Duff via conferencesponsorship@aage.com.au as soon as possible. Samantha will, where possible, dissuade others from offering the same prize.
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Sponsors and exhibitors should not enter the draw themselves, nor should they enter themselves into the prize draws of other exhibitors.
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In addition to collecting delegate details via business cards, sponsors and exhibitors will also have access to lead generation software via their smartphones. This will enable sponsors and exhibitors to scan delegates' QR codes to access their name, job title, organisation and email address.
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Exhibitor passes
We are happy to arrange exhibitor passes for staff manning your stand. Please note these will grant access to the exhibition area only and won't grant entry to the day sessions or evening events. Passes to these sessions/events are available for purchase separately. Please provide the name, email address and dietary requirements for each exhibitor to conferencesponsorship@aage.com.au by Friday 7th October. Whilst there are no formal limits to the number of exhibitors you can have manning your stand at once, please keep your expo space size in mind as exhibitors will be required to remain within their space's boundaries.
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Exhibitor catering
Lunch will be provided to exhibitors on each day of the expo, based on the information provided by exhibitors as to the number of staff planning to be present at the expo each day. This lunch will be served outside of the delegate break times to maximise your opportunities to interact with delegates. Please advise us of any specific dietary requirements in advance as noted above.
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